Abstract Submission

Abstract Submission

Abstract submissions are welcome for ARMA 2022. The guidelines below cover everything you need to know - please ensure you read carefully before clicking a button to submit.


Abstract Timeline

2 May 2022

Abstract submission opens

6 June 2022 (9am)

Abstract submission closes

w/c 4 July 2022

Notification of outcome

18 September 2022 (Midnight)

Deadline for all content

Overview

Building on the success of ARMA’s first virtual conference in 2021, ARMA 2022 will take the form of a 3-day hybrid. Like last year, days 1 and 2 take place in the virtual environment and will accommodate our abstract content and parallel sessions. Day 3 is in-person at the Hilton Newcastle Gateshead.

Anyone can submit an abstract; member or non-member. Think of your abstract like a sales tool or elevator pitch. It’s a brief summary of the content you will produce and an opportunity to demonstrate what you can bring to conference. It provides information for delegates to help them choose which content to view. Importantly, it's also the way the review panel decide which content is included in the programme and which isn’t. You can submit an abstract for a Poster & Poster Presentation, On-Demand Webinar, or Parallel Session Webinar. Or do all three!

Best Poster/ On-Demand Webinar gets the kudos, a £150 amazon voucher and a free delegate place at our next conference!


Themes

The conference title is Connecting Communities: building resilience and value in an evolving international research ecosystem. During the submission process you'll be asked to submit your abstract under one of the following eight themes.

Policy & Strategy

Funding & Development

Culture, Environment & People

Project & Portfolio Management

Impact & Public Engagement

Governance

Systems & Processes

Open Research


We particularly encourage submissions which address the topics listed below.

  • Providing a quality service whilst reducing burden/ bureaucracy and improving culture
  • The future of research and KE assessment (including REF/ KEF relationship)
  • Equitable international collaboration and national security
  • Managing compliance across a broad range of agendas/ requirements
  • The future of research & innovation funding
  • Facilitating consortia in a changing political environment
  • Levelling up and what it means for RMAs
  • RMA career paths, development and ways of working – parity of esteem and our place in the research ecosystem


Submission Types

You can submit an abstract for a Poster & Poster Presentation, On-Demand Webinar, or Parallel Session Webinar.

Poster & Poster Presentation

If selected, you’ll produce a poster and a short accompanying video presentation. Your poster and video will be on display in the Poster Hall (see Poster Hall image from last year’s conference below) for delegates to view at any time throughout the two virtual days of conference, and for up to 30 days afterwards .

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On-Demand Webinar

If selected, you’ll produce a pre-recorded video webinar. Like last year, ARMA 2022 will feature a library of on-demand content available to view at any time throughout conference and for up to 30 days afterwards. This is your chance to deliver your very own conference session – the only difference being that it’s available to delegates on-demand!

Parallel Session Webinar

If selected, you’ll deliver your very own session at conference taking place during a parallel session on days 1 or 2 in the virtual environment. There are three types of session you can deliver:

  1. Zoom Video Webinar
    In a live Zoom Video Webinar, the presenters’ video is streamed to the audience in real-time. This could take the form of one or two presenters sharing a presentation or screen, or it could be several panellists having a simple discussion. It’s your session and you can deliver it however you like! The Zoom Video Webinar is designed so only presenters and designated panellists can share their video, audio and screen. Camera and microphone functionality for the audience is disabled but they can interact with presenters using the live text Q&A and Chat functions.

    ARMA will invite a Chair to host the session. The Chair will welcome and introduce the session/ presenter(s), and thank at the end, ensuring the session runs to time. The Chair will also monitor the live text Q&A and facilitate a Q&A with the presenter(s) at the end of the session, unless the presenter(s) does not require this.

  2. Zoom Meeting
    Like the Zoom Video Webinar, the presenter video is streamed to the audience in real-time. However, all participants (presenters and audience) can turn on their cameras and microphones, share screens and see who else is attending. The audience can interact or ask questions using the live Chat or ‘Raise Hand’ function.

    ARMA will invite a Chair to host the session. The Chair will welcome and introduce the session/ presenter(s) and thank at the end, ensuring the session runs to time. The presenter(s) are expected to monitor the live text Chat and manage the technical side of the webinar (for example, ensuring anyone who is not speaking is muted, assigning participants to breakout rooms, and managing 'raised hands'). However, if required, the presenter may ask the Chair to help with this.

  3. Semi-Live Webinar
    Unlike the Zoom Video Webinar and Zoom Meeting, with the Semi-Live Webinar you record your session in advance. The webinar is ‘semi-live' as the presenter(s) is expected to be online for the duration of the pre-recorded session to interact with the audience in real-time via the live text Q&A and Chat functions. Semi-live webinar presenters will not be able to see the audience and vice-versa. To the audience it appears like a live session because, like every other session on the conference programme, it starts at the scheduled time, but the video is pre-recorded.

    This is a very popular type of session as it means you can guarantee a polished session delivery. You can negate the risk of things going awry during the session - for example, your Wi-Fi drops or your dog starts barking at the postman! On the day, all you need to do is login and respond to audience questions via live text Chat. Moreover, it takes the pressure off you as a presenter. If you're not thrilled at the prospect of live presenting, this is the option for you!


What you’ll need to do if your abstract is selected

Preparation will vary depending on the submission type selected, but whatever type you go for, we’ll do our best to ensure you’re clear about what’s required throughout the process.

Poster & Poster Presentation
On-Demand Webinar
  • Record your webinar, must be between 10-30 minutes max, save in MP4 file format (as above, feel free to email conference@arma.ac.uk for our ‘how to record your video’ guidelines).
Parallel Session Webinar
  • If you’ve chosen a live Zoom Video Webinar or Zoom Meeting, you can start preparing your session which should be between 30-45 minutes max. We’ll be in touch nearer the time to introduce your ARMA Chair, and to offer a familiarisation session to ensure you’re comfortable with the technology and how everything will run on the day
  • If you’ve chosen a Semi-Live Webinar, you can go ahead and record your video. Similarly, it should be between 30-45 mins max and saved in MP4 file format (again, please email conference@arma.ac.uk for our ‘how to record your video’ guidelines).
Don’t Forget!
  • If relevant, send your files by 18 September 2022 to conference@arma.ac.uk. We suggest using large file transfer services such as WeTransfer or Dropbox. Simply visit https://wetransfer.com attach your files and hit send
  • The main presenter of a Parallel Session Webinar must register to attend conference as a paying delegate by the same deadline (18 September 2022). Co-presenters are encouraged to, but not required to register for conference. Access to participate in the session will be provided for co-presenters who don’t otherwise register
  • Poster and On-Demand Webinar presenters are encouraged to, but not required to register for conference (non-attendance means you cannot engage in the poster/ webinar comment threads).

The Submission Process

We're using Oxford Abstracts (abstract management software) to manage the abstract submission and review process. As a first-time user, you must register and create an account with Oxford Abstracts before being directed to the submission portal.

Each submission type has its own separate portal, and each portal follows a simple step by step process. Depending on the type you’ve chosen, you’ll be asked to input information under the following sections:

  • Title (word limit: 15). The title should allude to your poster/ session content, but you can be as creative as you wish!
  • Theme. Select one of the 8 themes to submit your abstract under.
  • Presenter Details. You will need to provide contact details, biography, and a profile image for each presenter. Biographies should be max 100 words in paragraph format and written in third person reverse chronological order. Profile images should be a high-resolution, head and shoulders shot. The first presenter will act as the main contact for the abstract and will be listed as the main presenter.
  • Abstract (word limit: 200). Enter your abstract. Explain what you’re trying to achieve with your content, any background research or practice it’s based on and what benefits the delegates will get from viewing.
  • ** Session Type. Please indicate whether your session will be a Zoom Video Webinar, Zoom Meeting or Semi-Live Webinar.
  • ** Session Plan (word limit: 200). Describe what your session will look like, how you’ll present the information and run the session. This plan will be reviewed alongside your abstract as part of the selection process.
  • Presenter Approval. Confirm the submission has been approved by all presenters.

** Applicable only to Parallel Session Webinar submissions

Terms and Conditions

  • The abstract submitted is in English
  • A presenter can submit multiple abstracts for each submission type, providing each submission is different. Identical abstracts cannot be submitted under each submission type
  • The review panel reserves the right to ask presenters to change submission type to create a more cohesive conference programme
  • In submission, grants ARMA the right to publish the text of the abstract along with the names and affiliations, posters, PowerPoint presentations, videos and/or additional documents as requested on the conference platform
  • Pre-recorded videos may be published online in the ARMA domain after conference
  • In publishing any conference related content, ARMA shall acknowledge and attribute the co-authors of such content
  • It is the responsibility of the main presenter to submit the abstract. They are the main contact with responsibility to communicate with co-authors/ presenters
  • The main presenter of an accepted Parallel Session Webinar must register to attend conference as a paying delegate by 18 September 2022. Co-presenters are encouraged to, but not required to register for conference. Access to participate in the session will be provided for co-presenters who don’t otherwise register
  • Poster and On-Demand Webinar presenters are encouraged to, but not required to register for conference (non-attendance means you cannot engage in the poster/ webinar comment threads).