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Call for Abstracts is now open!

Abstract submissions are welcome for consideration for the ARMA Annual Conference – New Horizons: Prosperity & Resilience in Research Management, to be held on 17 & 18 June 2019, in the vibrant city of Belfast.

2019 signals a period of significant change – within the research landscape and further afield – and we will all be navigating uncharted waters. Our Conference will explore how we thrive and prosper in this changing environment. We’ll look at the topics of prosperity and resilience through different lenses, from personal wellbeing to the national and international scale. We’ll also be thinking about the future prosperity of research management as a profession, and how this might change.

Important Dates:

Call for Abstracts Opens: 19 November 2018
Abstract Submission Deadline: 14 January 2019
Notification of Review Outcome: 8 February 2019
Deadline for accepted authors to register to confirm attendance: 22 February 2019

Submission Process

The abstract submission process for ARMA’s Annual Conference 2019 will be through an online submission portal.

ARMA members who are interested in presenting a session at the 2019 Conference are requested to create an account and submit an abstract for review according to the guidelines set out below. The same account will be used when you register for the Conference, so please keep a note of the email and password. If you need help or have any questions about the online submission or registration for Conference, please contact


  • Please read the instructions below before you submit. They include essential information.
  • Each presentation must have one main presenter, so if you are presenting as a group, please identify one point of contact. The main presenter must submit the abstract and is required to be the point of contact for that abstract. It is the responsibility of the main presenter to communicate with others in their group, where appropriate.
  • Abstracts must be submitted in English with a maximum word limit of 200 (please refer to the guidelines for submission below).
  • Abstract presenters should allow sufficient time for Q&A within their overall session.
  • Presenters will be expected to cover the costs of their Conference registration, accommodation and expenses. Please make sure you have approval from your institution before you submit your abstract.

You do not need to register for the Conference prior to submitting an abstract. However, to be included on the programme, you must confirm your attendance by 22 February 2019 and register for the Conference by 28 February 2019.  You can register directly via the Conference registration portal.

Presentation Type

Your abstract should be in one of the following presentation formats, details of which are provided below:

  • Interactive workshop
  • Speed presentations
  • Panel discussion
  • Poster

We particularly welcome submissions from new presenters.

At the review stage, the Conference Working Group may invite presenters to change the suggested presentation type to create a more cohesive conference programme. For example, a presenter suggesting an interactive workshop might be invited to present a poster instead. Presenters will be given time to decide if they would like to accept this invitation.

Interactive workshop:

  • Interactive workshops are spaces were delegates can learn from each other. The format should focus on providing some introductory information on the topic, with the majority of each session dedicated to peer learning. Session types might include group discussions, group exercises, table teams (turning interactive exercises into a competition within the session), campfire sessions (where a facilitator introduces a topic and drives the discussion but the content is developed through discussion), or other approaches to peer learning.
  • Short workshops should be 30 minutes in duration.
  • Long workshops should be 60-75 minutes in duration.

Speed presentation:

  • Speed presentations are designed to encourage those that have not presented long sessions before to get involved. The example of the speed presentation that we are inviting is a Pecha Kucha, where presentations will show 20 slides, and presenters will spend 20 seconds on each slide before the slides advance automatically. The presentation will be 6 minutes and 40 seconds in total. Presentations will be concise and fast-paced. See Pecha Kucha presentations here.
  • Presentations will be grouped in a short or long session, to include time for discussion.

Panel discussion:

  • Panel discussions are designed to provide different points of view on a particular topic. They should include up to four participants, each of which should be given time to present their views. Time should be available for session attendees to discuss the issues in detail.
  • Suggestions for panel discussions must include details of the full panel, and the breadth of perspectives being explored. We will not be matching individuals to create panels.

Poster Format:

Accepted poster presenters will be asked to produce a poster for display at the conference. Presenters will also be required to create a short video and link to this on their poster from a QR code. They will also be required to be available at their poster during one of the parallel sessions. Presenters are asked to take note of the following guidelines when producing their poster:

  • Maximum poster size is A0 (1189(H) x 841(W) mm; 118.9(H) x 84.1(W) cm; 46.8(H) x 33.1(W)) (portrait orientation). Please use a large font size on your poster (ideally 24 point or larger)
  • Keep text to a minimum
  • Ensure any text is in large font
  • Use graphs, charts, and/or tables
  • Ensure contents have a logical flow
  • Make it colourful
  • Removal and collection of posters at the end of the display period remains the responsibility of the presenter. Posters not removed by the indicated take down time will be removed and disposed of.


We welcome abstracts which relate to the Conference theme: New Horizons: Prosperity & Resilience in Research Management. We are interested in abstracts that explore the theme from different perspectives: personal, professional, institutional, national and global.

Please submit your abstract under one of the one of the Conference strands.

  1. Policy & strategy
  2. Funding & development
  3. Project & portfolio management
  4. Culture, environment & people
  5. Impact & public engagement
  6. Governance

Further details on the conference themes are available here.

Submission Guidelines and Templates:

Please follow the formatting guidelines when preparing abstracts for submission for the ARMA Conference 2019. Abstracts which are not correctly formatted will not be reviewed. Additional guidance on putting your abstract together can be found here.

How to submit an abstract
Once you enter the online submission portal, start by creating an account. Please keep a record of the account details you use to set up the account as you will require them to access both the abstract submission system and Conference registration portal.

You will receive a confirmation email upon successful submission of the abstract. If you have not received a confirmation email, please check that your abstract is not left in draft and is fully submitted by logging back into the portal and checking on the Edit Abstracts page.

IMPORTANT: Please note that you can save your submission as a draft and return to edit the submission, but once it has been submitted the abstract cannot be edited. If you require any assistance regarding the submission of your abstract, contact

Submission Process:
The online abstract submission system is a simple step by step process and will ask you to input the following details:

  • Title of the abstract. Your title should make clear what your session will be about, but can be as entertaining as you wish! (Word limit: 15).
  • Presentation type: please refer to the presentation types above.
  • Strand: please refer to the list above and indicate which is most relevant
  • Name, organisation, and job title of your main presenter. This person will act as the main contact for this abstract and will be listed as first presenter.
  • Name, organisation, and job title of co-presenter(s)
  • Presenter Bio(s). Please provide some details about you: your work experience, your current role and your hobbies. (Word limit: 100)
  • Abstract: Please provide information about your session. We’ll use this to assess how well your session fits in to the conference and, if accepted, to promote your session. Make sure it sets out what you are trying to achieve with your session and what participants will get out of attending. (Word limit: 200)
  • Keywords: Please add up to five key words that best describe your session.
  • Career level: Please specify if your presentation is relevant to all, or specifically aimed at leaders and aspiring leaders.
  • Presentation focus: Is your session strategic? Is it focused on technical detail? Or is it a broad overview/ introduction to a particular topic? Please let us know!
  • Have you presented at a conference before? We want to encourage as many new voices as we can to present in Belfast, so please do let us know. 

Submit your abstract here

Notification of Acceptance

Notification will be sent to the main presenter by 8 February 2019.

When notified of acceptance, the main presenter is required to accept their offer by return of email by 22 February 2019. All presenters must register for the Conference by 28 February 2019. Failure to do so may result in the rejection of their abstract from the programme.

Terms and Conditions:

  • The abstract submitted adheres to the abstract submission guidelines outlined above.
  • The text of the abstract along with the names and affiliations, poster, Powerpoint presentations and/or additional documents as requested will be published on the Conference website, website and book of abstracts, and that this will not raise any copyright issues.
  • This abstract has only been submitted once for the ARMA Conference 2019.
  • A submission as a particular presentation type may be changed to a different type following review in order to be accepted and included in the programme.
  • Presenters may be recorded for live streaming. A recording of the presentation and a copy of the slides may be published online after the congress.
  • It is the responsibility of the main presenter to submit the abstract. They are the main contact whose responsibility it is to communicate with other co-authors and ensure that they register to be included in the programme.
  • All accepted presenters must confirm acceptance by 22 February 2019 and register by 28 February 2019 to confirm acceptance of their offer in the programme. If accepted presenters are not registered by this date, they may be removed from the programme.
  • The abstract submitted is in English.
  • All presenters are available to present at the conference on 17 and 18 June 2019 in Belfast.

If you have any questions, please do get in touch. You can contact the Conference team using the following email addresses:

Submit your abstract here