Submitting an Abstract

Do I need to set up an account if I’ve submitted an abstract to an ARMA conference or INORMS before?

Yes, a new account will be required for everyone who submits an abstract. You can create one on the portal – just remember to keep a note of your username and password!

Do I need to register before I submit an abstract?

No. You do notneed to register for the Conference prior to submitting an abstract. However,to be included on the programme, you must confirm your attendance by 22February 2019 and register for the Conference by 28 February 2019.

How do I know if my abstract submission is relevant?

You need to start by making sure that the topic you want to build a session around is relevant for the programme. For the next ARMA Conference, the theme is on building prosperity and resilience in the face of significant challenge and change in research management. This theme can be explored at different scales:  • Personal or individual     • Professional • Institutional • National• International

There are a few of us who will be responsible for presenting the abstract. Is that acceptable?

That’s great, but you must decide on one main point of contact for the submission process, who will be the key contact and responsible for liaison with your group.

I have not submitted before. Is it ok to submit?

Absolutely, we really encourage submissions from new presenters and we’re here to help and provide any support, hints and tips where we can.

I am new to this, is there a particular session you would recommend?

Don’t panic, we have a number of options. Our members have advised that it can be quite daunting doing a Pecha kutcha for a first time, so perhaps consider a panel, poster or short presentation (up to 30 mins).

What do the strands mean?

The strands provide the opportunity to develop an abstract around a sub-theme which is relevant to you, your interests and expertise. The broad theme for the conference is prosperity and resilience, and we’re welcoming ideas for sessions in a number of areas, including policy & strategy; funding & development; project & portfolio management; culture, environment & people; impact & engagement; and governance. You can find out more details about the strands in our guide here.

How long do I have to submit an abstract?

The system will launch on the 19th November and close on 14th January 2019.

When will I hear if my submission has been successful?

Notification will be sent to the main presenter by 8 February 2019. When notified of acceptance, the main presenter is required to accept their offer by return of email by 22 February 2019. All presenters must register for the Conference by 28 February 2019. Failure to do so may result in the rejection of their abstract from the programme.

How are abstracts reviewed?

Abstracts are reviewed by a set of ARMA members, who will be allocated a series of submissions to review and assess.  Review criteria will be: 1. Relevance to the community. 2. Impact of the learning. 3. Engagement of the audience. 

I have been accepted, but it’s not in the same format. Why did that happen?

The review group reserve the right to change the presentation type to ensure a cohesive programme. You’ll be asked to confirm your acceptance of any change.

What if I don’t want to change the type?

It’s up to you if you want to go ahead with the new presentation type, so just let us know. However, if you don’t want to change, then it’s unlikely that your abstract will be included in the programme. Get in touch, and we can chat through options.

What is the maximum word count?

Abstracts must be submitted in English with a maximum word limit of 200 (please refer to the guidelines for submission).

Does my session need to be interactive?

You can choose how to engage your audience, but most importantly abstract presenters should allow enough time for Q&A within their overall session.

Can I withdraw my submission?

Yes, you can. Please let us know as soon as you can.

Can I make any changes once it’s been submitted?

No, you will be unable to make changes until after the submissions have been reviewed. 

What happens if I can no longer attend after I have confirmed?

Please let us know as soon as possible.

What if a co-presenter is unwell or can no longer attend?

Think about whether you can go ahead on your own, or if you can find a replacement. If neither is possible, you may have to cancel your session. Please get in touch and we can chat through different options.

How do I confirm my place once I have heard it has been accepted?

You must email ARMA@conferencepartners.com by 22nd February 2019 to accept and you must register by 28thFebruary 2019. 

Do I have any opportunity to change my submission once it has been accepted?

Yes, you can make changes online up until 20 April 2019. We’ll be finalising the programme after that date, and no further changes will be possible.

Who is responsible for reviewing my abstracts?

The review of abstracts is led by the Conference Working Group, which is made up of ARMA members. Other reviewers are drawn from across the ARMA governance structure – Board members, other committee members and SIG champions.

Do I receive any discount on the registration fee if I am accepted to present?

No. For the 2019 Conference, we will not be able to offer any discount for presenters.

Will my session be recorded?

Presenters may be recorded for live streaming. A recording of the presentation and a copy of the slides may be published online after the congress.

Who do I contact if I need some support with the submission portal?

Our conference partner will be delighted to help with any queries, please email ARMA@conferencepartners.com

Reviewer

Do I need to create a new account?

Yes, a new account will be required for all reviewers, you can create that on the portal – remember to keep a note of your username and password!

When will I know if I am required to be a reviewer?

You’ll receive an invitation to be a reviewer in early December. Please confirm your availability as soon as possible after receiving your invitation.

How are abstracts allocated?

Abstracts are allocated to reviewers based on their own expertise, knowledge and interest.

When will the review portal open and close?

The review portal will open on 21st January 2019 and close on 27th January 2019 – so there is 6 days to review the submissions allocated.

How will I know that I have submissions to review?

You will be issued regular reminder emails asking you to complete – these will be when the portal opens, 3 days before the deadline and one final reminder.

How will I know what to review?

Your allocated submissions will be automatically allocated to you on the review portal. 

What are the scoring criteria?

Review criteria will be: 1. Relevance to the community. 2. Impact of the learning. 3. Engagement of the audience. 4. Recommendation. Reviewers will be asked to score under each criterion 1-5 (poor to outstanding) and recommend accept or reject.

What if I am unavailable during this review time period?

If you know you will be unavailable, please email ARMA@conferencepartners.co.uk as soon as possible.